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For coaching institutes

WhatsApp automation for coaching institutes

Answer every enquiry in seconds, book demo classes, remind students and parents, and collect fees, all from your institute's WhatsApp number.

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Your AcademyBusiness account
Hi, is there a demo class for Class 10 maths?18:20
Yes! Free demo classes run every weekend. Pick a slot:18:20
Sat 11 AMSat 5 PMSun 10 AM
Sat 5 PM18:21
Demo class booked for Sat 5 PM ✅We'll send a reminder on Friday

Where admissions leak

  • Enquiries after 8 PM wait until the next day
  • Demo classes booked by phone, with no reminders
  • Fee follow-ups done by hand, every month
  • Parents asking the same questions again and again

Use cases

What coaching & education teams automate on WhatsApp

  • 01

    Answer enquiries instantly

    • Course, batch and fee details from a bot
    • Works after hours
    • Hands over to your counsellor
    Hi! 👋 Which course are you interested in? Reply 1 for JEE, 2 for NEET, 3 for Class 10 boards.

  • 02

    Book demo classes

    • Parents pick a slot in the chat
    • Confirmation and reminders
    • Counsellor notified
    Your demo class is booked for {{day}}, {{time}} ✅ We'll remind you the day before.

  • 03

    Follow up until admission

    • Track each enquiry in the CRM
    • Automatic follow-ups after the demo
    • See who's close to joining
    Hi {{name}}, how was the demo class? Seats for the {{batch}} batch are filling up. Want to reserve one?

  • 04

    Fee reminders and payments

    • Reminder before the due date
    • Payment link in the chat
    • Marked paid automatically
    Hi {{name}}, a reminder that the fee of ₹{{amount}} for {{month}} is due on {{date}}. Pay here: {{link}}

  • 05

    Class updates for students and parents

    • Schedule changes and holidays
    • Test and result alerts
    • One message to a whole batch
    Class update: tomorrow's {{subject}} class moves to {{time}}. See you there!

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Ready-to-use templates

Copy a message, make it yours

Templates need Meta's approval before you send them. Swap the {{1}}, {{2}} placeholders for your details.

  • Demo class confirmation

    Utility

    Hi {{1}}, your demo class for {{2}} is booked on {{3}} at {{4}}. Reply CHANGE to pick another slot.

  • Fee reminder

    Utility

    Hi {{1}}, the fee of ₹{{2}} for {{3}} is due on {{4}}. Pay securely here: {{5}}

  • New batch announcement

    Marketing

    New {{1}} batch starts on {{2}}! Limited seats. Reply YES and our counsellor will call you.

The tools behind it

Features coaching & education teams use most

Your customers are already on WhatsApp.
Meet them there.

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  • 14-day free trial
  • No card needed
  • Setup support included

FAQ

Questions, answered

Still unsure? Ask us anything.

Can parents and students both get messages?

Yes, as long as each number opted in. Tag contacts as parent or student to send the right updates.

Can the bot answer in Hindi?

Yes. Write your bot replies in Hindi, English or both.

Can I send a message to a whole batch?

Yes. Tag students by batch and send an approved template to that group.

Can we collect fees on WhatsApp?

Yes. Send a payment link in the chat and set up automatic reminders before the due date.